01409 253312

5th November 2014

Minutes of a Council Meeting held on Wednesday, 5th November, 2014 at 7:00 p.m. in the Council Chambers, Holsworthy

Present:

Chairman: Cllr. J. Allen
Councillors: Cllrs. M. Prentice, S. Willetts, K. Watson, B. Harris, H. Parker, M. Stanton, L. Piper and J. Hutchings

In attendance:

Assistant Town Clerk (ATC)
County Cllr. Barry Parsons
District Cllr. Howard Ratledge
Dan Garnett – Market Liaison Rep.

Cllr. Allen informed the Meeting that a request had been received, and granted, to take an audio recording of the Meeting.

3044 | APOLOGIES FOR ABSENCE.

Cllrs. Johns and Smith had sent apologies.

3045 | DECLARATION OF INTERESTS

Cllr. Allen asked Councillors to declare any relevant interests as they arose.

Cllr. Allen suspended Standing Orders

3046 | PUBLIC OPEN QUESTION TIME

Mr. Dan Garnett, a Market Trader and a Market Liaison Representative, explained that there are great concerns regarding the possibility of the Market Rights/Market Charter being broken with the opening of the new Agri-business Centre and reports that market stalls are present. There are also concerns about reports in the press regarding the closing of the old cattle market, which had been perceived by some that the Pannier Market had closed. The feeling is that the Council needs greater communication with the public and traders/shop owners to alleviate all concerns. Mr. Garnett informed the Meeting that he felt that the Council is reactive and not proactive and the building up of better communications would be extremely beneficial.

Cllr. Allen thanked Mr. Garnett for his views.

3047 | TO RECEIVE A REPORT FROM DR. JOHN WOMERSLEY (CCG) ON ‘CARE CLOSER TO HOME’

Cllr. Allen introduced Dr. Womersley. Dr. Womersley circulated a leaflet detailing three meetings to be held regarding Care Closer to Home and details of Proposed Commissioning Intentions for the Northern Locality and the Holsworthy Information Pack regarding this subject. He explained that Holsworthy was chosen as one of the venues for the detailed meetings because of it is more remote than Bideford/Torrington areas.

Dr. Womersley explained, in detail, the various sections of the CCG’s Intentions, developed following engagement with the public, GP, and others; Prevention and personalised support, Urgent care in the community, Pathways for people with complex needs and Community speciality services. He covered the review undertaken by the CCG regarding community hospital beds (community beds required for quick, fast, effective social care and groups too unwell to send home). He gave details of the envisaged number of beds and related costs. Copies of the booklet ‘Proposed Commissioning Intentions for the Northern Locality and the Holsworthy Information Pack are available in the Council Office.

Cllrs. asked various questions, covering finance, IT provisions, quick response care, transport, evaluation of needs, private providers, joint work with Cornwall providers, and recruitment of staff for social care. Dr. Womersley covered all the questions and Cllr. Allen thanked him for his attendance. Dr. Womersley left at 7.40 p.m.

3048 | POLICE REPORT

There was no Police presence at the Meeting. PCSO Tomkies had provided the following written report which had been circulated to Cllrs.:
‘Crime figures October 2014 –12 crimes compared to 15 last year

October Crimes

Assault by beating – 1
Assault by person occasioning ABH – 2
Send by Public Communication an offensive/obscene/menacing message/matter – 1
Theft in dwelling – 1
Attempt Burglary – 1
Burglary other than dwelling – 1
Theft from Shop – 3
Criminal damage to property – 1
Possession of a Class B drug – 1

As well as a reduction in crime in the town from last year we are also pleased that we know the identity of the suspect for 8 of the 12 incidents, with investigations ongoing in relation to the other incidents. However not all suspects are brought to justice for various reasons – including, as is often the case, the wishes of the victim and insufficient evidence.

1 female offender was arrested and cautioned in relation to an Assault by beating offence.

1 male offender bailed in relation to an Assault by person occasioning ABH – No further action taken at request of the victim. (domestic)

1 male offender arrested and cautioned in relation to and Assault by person occasioning ABH. (domestic)

2 suspects identified in relation to the Theft in dwelling incident. No further action taken at the request of the victim.

1 male offender identified to be in possession of a Class B drug – local officers currently dealing.

1 male offender linked to all 3 shoplifting offences, he has been arrested and charged in relation to one, taking one additional crime into consideration (TIC), and local investigations are being made in relation to the third offence.

CCTV coverage of the Criminal Damage incident is currently being processed for ongoing investigation. Also Investigations are ongoing into the Attempt burglary and Burglary other than dwelling offence.

Other matters

We would also like to state that we had an incident free Halloween period in the town and rural areas with lots of members of the public getting into the spirit and celebrating.’

There were no comments/queries from Cllrs.

3049 | DISTRICT COUNCILLORS’ REPORTS

Cllr. Allen commented that Cllr. Footitt hadn’t sent apologies or a report as requested and highlighted Cllr. Footitt’s reply (by e-mail circulated to Cllrs.) regarding queries from Cllrs., and also stating that “I am not obliged to attend your meetings and therefore I don’t need to send apologies and that also goes for a written report”.

Cllr. Ratledge was in attendance and had provided the following written report, which had been circulated to Cllrs.
‘Need to get feed back on customer perspective of what they would like to be able to do on line.
eg. View payments made. nb. Provision will still be made for those who do not wish to use IT.

Toilets in North Road Holsworthy need to be kept open because of high footfall and adjacent to bus stop and car park – facility needed by tourists. Possible funding from car park revenue.
Disabled toilet roof was leaking now repaired. Cap on pipe into female toilet broken spare part on order.’

Cllr. Ratledge verbally reported that he had attended an Overview and Scrutiny Committee Meeting where it was stated that TDC own Holsworthy Memorial Hall and that the Trustees of the Hall would be asked to sign a lease. Economic regeneration, a Well-being survey and the quarterly budget report were also discussed.

Cllr. Hutchings asked when and where the toilets in North Road had been discussed. Cllr. Ratledge replied that no decision had been made yet. Cllr. Allen queried whether TDC would continue to pay for the toilets should they be kept open. Cllr. Ratledge said that nothing had been decided.

Cllr. Watson asked Cllr. Ratledge if you could give examples of how he has fought Holsworthy’s ‘corner’ in any past issues which had been discussed at TDC. Cllr. Ratledge said he had attended the CCG meetings. Cllr. Watson asked if he had one ‘burning issue’ relating to Holsworthy that he brought to TDC’s attention. Cllr. Ratledge did not reply. Cllr. Allen thanked Cllr. Ratledge for attending the Meeting.

Cllr. Ratledge left at 7.45 p.m.

3050 | COUNTY COUNCILLOR’S REPORT

Cllr. Parsons reported that once again the forthcoming financial year is going to be especially difficult, with DCC’s budget being reduced by a further £50K. He had no details, at the moment, of how this would be dealt with.

Cllr. Parsons expressed his pleasure at the way in which matters are being progressed by the Holsworthy Area Board Meetings and the assortment of people involved. He had attended a DCC Panel Meeting where ‘expressions of interest’ were discussed.

Cllr. Parsons left the Meeting at 7.56 p.m.

3051 | COUNCIL MEETING MINUTES AND MINUTES OF AN EXTRA-ORDINARY COUNCIL MEETING

Minutes of the Council Meeting held on 1st October, 2014 had been circulated with the Agenda.

Cllr. Parker proposed that the Minutes of the Meeting held on 1st October 2014 be approved. Cllr. Willetts seconded the proposal which was carried. (Vote 9 For. 0 Against. 0 Abstentions).

Minutes of an Extra-Ordinary Council Meeting held on 22nd October had been circulated with the Agenda.

Cllr. Hutchings informed the Meeting that he had signed the Register of Interest at a later stage in the Meeting than that indicated by the Minutes. Cllrs. agreed that an amendment would be made by the ATC.
Cllr. Prentice proposed that the amended Minutes of the Extra-Ordinary Meeting held on 22nd October 2014 be approved. Cllr. Hutchings seconded the proposal which was carried. (Vote 7 For. 0 Against. 2 Abstentions).

3052 | MATTERS ARISING

Item 3027 – It was agreed that the ATC would ask for a response, from TDC, regarding HTC’s Planning Committee observations/request for a site visit re. the Fry Street planning application.

Item 3032 – Skateboard Park – Cllr. Prentice is still pursuing this.

3053 | MAYOR’S ANNOUNCEMENTS

The Mayor reminded Cllrs. that the Remembrance Day Parade/Service would take place on 9th November and asked them to congregate in The Square at 2.15 p.m. He also confirmed that Tesco would not now be developing an outlet in Holsworthy.

3054 | ACCOUNTS DUE FOR PAYMENT AND BUDGET REVIEW
HOLSWORTHY TOWN COUNCIL – OCTOBER 2014

Balance C/F £90,407.26
COUNCIL EXPENDITURE
Date Pay To Voucher Gross Nett VAT Reason
02.10.14 Devon SLCC 106751 £8.50 £8.50 Christmas SLCC mtg/lunch
08.10.14 SSE 106752 £15.05 £14.34 £0.71 Electricity unmetered Park
08.10.14 Westcountry Cleaning Services 106753 £211.20 £176.00 £35.20 Deep Clean – Penroses
08.10.14 Southbourne 106754 £46.55 £38.79 £7.76 Equipment Badock Gdns
08.10.14 BT Payment Services Ltd 106755 £27.59 £22.99 £4.60 Rental charges
15.10.14 SLCC 106756 £35.50 £35.50 Clerks’ Manual 2013
16.10.14 WPS Ltd 106757 £203.31 £203.31 Ins. Add. Re skatepark
22.10.14 V. Saunders 106758 £41.40 £41.40 Travel Exps. Course DALC
27.10.14 Viking 106759 £43.78 £36.48 £7.30 Stationery
27.10.14 Plandscape 106760 £238.96 £199.13 £39.83 Maintenance Badock Gdns
27.10.14 Plandscape 106761 £521.20 £434.33 £86.87 Maintenance Stanhope Park
27.10.14 Jag Signs Ltd 106762 £238.32 £198.60 £39.72 Sign – Skatepark
27.10.14 Viking 106763 £21.92 £18.27 £3.65 Stationery
27.10.14 RBL Poppy Appeal 106764 £20.00 £20.00 Remembrance wreath
27.10.14 Tim Homewood 106765 £150.00 £150.00 Clear/dispose carpets etc.
Penroses
27.10.14 Viking 106766 £83.58 £69.65 £13.93 Stationery
27.10.14 Six Degrees Group 106767 £8.27 £6.89 £1.38 Call charges
27.10.14 Radio Silks Ltd 106768 £1,200.00 £1,200.00 Market Mgr’s fee – November
27.10.14 Acuiti 106769 £72.00 £60.00 £12.00 Faulty keyboard -replaced
27.10.14 Acuiti 106770 £45.00 £37.50 £7.50 Broadband Oct-Dec inc
27.10.14 SSE 106771 £25.34 £24.14 £1.20 Electricity – Sun lounge
27.10.14 Cash 106772 £63.10 £63.10 Petty Cash
27.10.14 M. Fenner & S. Cole 106773 & 106774 £1,187.97 £1,187.97 Salaries
27.10.14 SSE 106775 £49.62 £47.26 £2.36 Electricity The Square
03.11.14 Torridge District Council 106776 £263.00 £263.00 Parking Permit – TC
03.11.14 SSE 106777 £72.37 £68.93 £3.44 Electricity – Pavilion
05.11.14 Concorde 1 Ltd 106778 £47.46 £39.55 £7.91 Copies taken
05.11.14 DALC 106779 £30.00 £25.00 £5.00 Course – VS budgets/precept
05.11.14 M. Prentice 106780 £36.00 £36.00 Travel exps. TDC mtgs.
05.11.14 J. Allen 106781 £18.00 £18.00 Travel exps. TDC mtg.
05.11.14 Angel Print 106782 £156.00 £156.00 Banners Switch On event
05.11.14 Southbourne 106783 £17.30 £14.42 £2.88 Materials re. gates at Badock
TOTAL £5,198.29 £4,915.05 £283.24

PETTY CASH
Date
23.09.14 Milk £0.65 £0.65
23.09.14 Electricity – Penroses £10.00 £10.00
26.09.14 Window cleaning £8.00 £8.00
30.09.14 Milk £0.65 £0.65
01.10.14 Water – Cl. Mtg £1.90 £1.90
01.10.14 Key cut Suite A – Cllr. Prentice £5.00 £5.00
08.10.14 Milk £0.65 £0.65
13.10.14 Window cleaning £8.00 £8.00
16.10.14 Stamps £27.60 £27.60
22.10.14 Milk £0.65 £0.65

TOTAL £63.10 £63.10

COUNCIL RECEIPTS
Date Paid By Council Nett VAT Reason
08.10.14 Cash £315.00 £315.00 Market takings
09.10.14 Cash £277.00 £277.00 Market takings
09.10.14 Credit £200.00 £200.00 Rent Magpie/rbl
13.10.14 Credit £1,026.00 £1,026.00 Grant re. war memorial
17.10.14 Cheque £108.00 £108.00 Newsletter
17.10.14 Cash £358.00 £358.00 Market takings
24.10.14 Cash £393.00 £393.00 Market takings
27.10.14 Credit £20.00 £20.00 Newsletter
28.10.14 Credit £50.00 £50.00 HSBC complaint re. Bond
30.10.14 Cash £325.00 £325.00 Market takings
TOTAL £3,072.00 £3,072.00

BALANCE £88,280.97

The Finance and Budget Sheets had been circulated prior to the Meeting. Cllr. Prentice went through the Finance Sheets.

Cllr. Watson proposed that the payments be approved. This was seconded by Cllr. Stanton and unanimously agreed. (Vote 9 For. 0 Against. 0 Abstentions).

Cllr. Prentice went through the Budget Sheet. He confirmed that it is unlikely there will be any income from Penroses Terrace until possibly February 2015 and he gave clarification on Reserves/S106 money.

3055 | TO RECEIVE, AND TO NOTE THE MINUTES OF THE FOLLOWING COMMITTEE MEETINGS:

a) Market Committee 10th September 2014
b) Parks’ Committee 15th October 2014
c) F&GP Committee 27th October 2014
d) Planning Committee 4th November 2014

The Minutes of the Committees had been circulated with the Agenda, except for the Planning Committee Minutes which were circulated at the Meeting.

Market Committee – No queries

Parks’ Committee – Cllr. Prentice indicated he would give an update on the situation with the Skateboard Park under Item 22 of the Agenda.

F&GP Committee – Item 593 – The ATC confirmed that there had been two applications re. the tenancy of Penroses Terrace.

Planning Committee – No queries.

3056 | TO APPOINT A REPRESENTATIVE OF HTC TO THE CCG (CLINICAL COMMISSIONING GROUP) WORKING GROUP

Cllr. Allen proposed that Cllr. Willetts be appointed as HTC’s representative to the CCG Working Group. Cllr. Harris seconded the proposal which was carried unanimously. (Vote 9 For. 0 Against. 0 Abstentions).

3057  | TO RECEIVE AN UPDATE FROM CLLR. PIPER REGARDING YOUTH SERVICES IN HOLSWORTHY AND TO AGREE PROVIDING A LETTER OF SUPPORT FOR THE PROJECT

Cllr. Piper informed the Meeting that he had been asked, by the Holsworthy Area Board (HAB), to set up a Working Group to specifically deal with Youth Service provisions. He had invited a mixture of youngsters and youth service providers, as well as members of the HAB, to a meeting which was held on 21st October. The immediate issues, music equipment which had been stored in the Youth Centre and the Duke of Edinburgh Award, are being dealt with quite quickly. The Holsworthy Community Property Trust has agreed to be the ‘guardian’ to take over the lease, from DCC and subject to its agreement, of the Youth Centre and a voluntary group is being set up to provide the services required. Cllr. Piper expressed his excitement at the response for volunteers already received. MCTi is looking at managing this group.

Cllr. Piper requested that HTC supply a letter of support, to go with an expression of interest application which will be made to DCC. After discussion Cllr. Piper proposed that HTC supply a letter of support, in principle, for the Holsworthy Community Property Trust to submit an Expression of Interest for the Youth Centre Building to DCC. Cllr. Allen seconded the proposal which was carried unanimously. (Vote 9 For. 0 Against. 0 Abstentions).

3058 | TO DISCUSS THE DRAFT BUDGET FOR 2015/2016

Copies of the draft Budget had been circulated with the Agenda. Year end predictions for the 2014/2015 budget had been circulated with the F&GP Minutes and a list of possible projects for 2015/2016 had been circulated at the Meeting. Cllr. Prentice explained that this is the starting process of the budget for 2015/2016 and he is looking for feedback from all Cllrs. regarding the draft budget and projects. Various aspects of the draft were discussed and Cllr. Prentice reiterated that any suggestions regarding this should be e-mailed to him.

3059 | TO DISCUSS AND RATIFY HTC’S APPLICATION TO THE TAP FUND AS FOLLOWS:

PURCHASE OF NEW CHRISTMAS LIGHTS £500
CONTRIBUTION TO THE CHRISTMAS LIGHT SWITCH ON EVENT £500
PARK BENCH(ES) £500
SKATEBOARD PARK SIGN £200
YOUTH BUILDING RUNNING COSTS £500
A copy of an e-mail, sent by Cllr. Prentice, relating to this Item had been circulated to Cllrs.

After discussion, Cllr. Prentice proposed that HTC’s application to the TAP Fund be made up as follows:
PURCHASE OF NEW CHRISTMAS LIGHTS £500
CONTRIBUTION TO THE CHRISTMAS LIGHT SWITCH ON EVENT £500
PARK BENCH(ES) £500
SKATEBOARD PARK SIGN £200
YOUTH BUILDING RUNNING COSTS £500

Cllr. Watson seconded the proposal which was carried unanimously. (Vote 9 For. 0 Against. 0 Abstentions).

3060 | TO RATIFY CHANGES TO HSBC MANDATE, TO INCLUDE VANESSA SAUNDERS AS TC/RFO/PROPER OFFICER AND TO ADD Cllr. HELEN PARKER AS A SIGNATORY

The ACT explained the requirement to change the Mandate. Cllr. Allen proposed that HTC’s Bank Mandate (with HSBC) be changed to include Vanessa Saunders as TC/RFO/Proper Officer and to add Cllr. Parker as a signatory. Cllr. Prentice seconded the proposal which was carried unanimously. (Vote 9 For. 0 Against. 0 Abstentions).

3061 | TO DISCUSS ANY POSSIBLE IMPACT THE AGRI-BUSINESS CENTRE MAY HAVE ON HOLSWORTHY’S MARKET

This Item had been requested by the Market Committee. Cllr. Hutchings informed the Meeting that he and Cllrs. Allen and Johns had met with David Kivell just after the Agri-business Centre had opened, to discuss concerns regarding market stalls being available at the Centre on Wednesday. It is believed that this is contrary to the Market Rights. Cllr. Hutchings went on to say that as clarification is needed regarding the Market Rights/Charter, and as agreed by the Council on 1st October 2014, an item has been placed on the Meeting of the Market Committee (12th November) to set up a Working Group to investigate this subject. After discussion it was agreed that the ATC invite Cllr. Smith to attend the Market Committee Meeting, with a view to sitting on the Working Group.

Cllr. Watson suggested that HTC need to ensure the public are aware that Holsworthy’s Pannier Market is still open, one of the ways being to place an article in the Winter edition of the newsletter. He also suggested that maybe a representative of HTC be appointed to liaise with the Agri-business Centre.

Cllr. Prentice pointed out that HTC support market traders in many ways, including half rents in January and February and Cllr. Hutchings pointed out that new flyers, advertising the market, have been produced; the market traders being asked to distribute at other markets. It was also suggested that HTC’s ‘A’ Boards could be located at the Agri-business Centre, promoting the Pannier Market.

3062 | TO RECEIVE EXTERNAL COMMITTEE UPDATES

Minutes of a Meeting of the Holsworthy Biogas Liaison Group (7th October) had been circulated to Cllrs. Cllr. Johns is HTC’s representative to this body. Minutes of MCTi Meetings, held in June and August, had also been circulated. Cllr. Johns is HTC’s representative.

Cllr. Prentice queried why Cllrs. had to wait for Minutes of Meetings held in June and August. It was pointed out that some bodies only send minutes out with the Agenda for a forthcoming meeting, and if bodies do not meet on a regular basis there is a time lapse.

3063 | TO RECEIVE CORRESPONDENCE

Correspondence Received – October

1. DCC Highways – New Fault Reporting System
2. DCC news roundup (circulated to Cllrs)
3. DCC – Road Closure Chapel Street 5 Jan-13 Feb (circulated to Cllrs)
4. DCC – Temp speed limit – A3072 14 Nov – 19 Nov (circulated to Cllrs)
5. Hls AFC – confirmation of meeting 25th November
6. TDC – Agenda & Addendum Full Council Meeting 9 October (circulated to Cllrs)
7. TDC – Agenda Extra-ordinary Mtg 9 October (circulated to Cllrs)
8. DCC – Highways capital development & waste consultation consultation (copied to Cllr. Prentice)
9. DCC – Road Closure Victoria Street 27 Oct-7 Nov (circulated to Cllrs)
10. Devon Senior Voice Autumn newsletter (landing)
11. Okehampton Council – ‘Destination Okehampton’ funding request
12. TDC – Benefits Dept. re. Penroses Terrace (Cllr. Prentice)
13. TDC – Notice of Vacancy on Hls. Town Council
14. Cllr. J. Hart DCC Leader – copy of letter from Mayors of Torridge re. concerns re. changes to residential/day care provision
15. Rural Services – Housing Spotlight (circulated to Cllrs)
16. Anonymous letter re. overgrow shrubbery at Cemetery (to Highways’ Committee)
17. Rural Services – newsletter (circulated to Cllr)
18. DCC – Proposed budget savings re. Waste Management
19. CCG – acceptance of invitation to Nov. Cl. Meeting
20. Cllr. Footitt – reply re. HTC queries (circulated to Cllrs)
21. WPS – confirmation of insurance re. Skatepark
22. B. Eardley – Energy Analysis – renewable energy options within the community (TC to meet him in November)
23. M. Heslip- query re. Hls. In Bloom
24. Rural Services vulnerability – newsletter (circulated to Cllrs)
25. Hls. Town Band – request for funding (Item Agenda for F&GP 27 Oct0
26. G. Down – observations re. Skatepark
27. Rural Services – weekly newsletter (circulated to Cllrs)
28. D. Parker – chasing info. re Magpie/RBL
29. TDC – consultations on Flood Risk management/river basin management (circulated to Cllrs)
30. DCC – Seasonal decorations licence (copied to Cllr. Prentice)
31. P. Dolphin – Parliamentary Candidate – creating link between HTC and herself (circulated to Cllrs)
32. R. Carter CCG – letter re. urgent measures re. patient demand (circulated to Cllrs)
33. Rural Services weekly newsletter (circulated to Cllrs)
34. J. Richardson NDH, Colour Me Happy event – money raised £11,000
35. M. Barfett – Bodmin St. Chapel – Christmas Tree Festival (circulated to Cllrs)
36. HSBC – reply re. letter of complaint from Cllr. Prentice re. opening of Bond
37. M. Ireland – Destination Okehampton – terms of reference (circulated to Cllrs)

The ATC brought the highlighted item to the attention of Councillors.
Item 37 – Cllr. Prentice indicated that he would now be pursuing the complaint via the Ombudsman.

Correspondence Sent – October

1. Cllr. Footitt – chase up re. queries sent 4 September
2. G. Claydon SLCC – cheque re. TC’s attendance at Christmas meeting
3. Benefits Dept. TDC – various correspondence re. previous tenant Penroses Terrace
4. HM Revenue & Customs – VAT reclaim April – Sept inc.
5. HSBC – complaint re setting up of Bond (Cllr. Prentice)
6. B Eardley – Rural Community Energy Fund – meeting 24th November confirmation
7. G. Down – acknowledging e-mail re. Skatepark
8. Hls. Town Band – acknowledging letter re. funding
9. Fields In Trust – completed nomination form re. most improved field (copy on file)
10. All Cllrs. – notes on meeting – Cllr. Prentice and S. Phillips (circulated to Cllrs)
11. All Cllrs. – notes on S. Park Working Group meeting 15 October (circulated to Cllrs)
12. D. Parker – re. queries Magpie/RBL lease
13. M. Heslip – Hls in Bloom
14. Mr. & Mrs. Everton – directing them to DCC re. issues previously raised (after mtg. with S. Phillips DCC)
15. D. Nias, Mole Valley Farmers – request for sponsorship re. Christmas Light SO event – requested by Cllr. Stanton
16. S. Lyle – Hls Town Band – re. invoice for attending 2 events/grant application
17. Wicksteed Leisure – declining quote re. Trim Trail
18. PlayQuest Adventure Play – declining quote re. Trim Trail

The ATC brought the highlighted item to the attention of Councillors.

3064 | ASSISTANT TOWN CLERK’S REPORT

The Assistant Town Clerk reported as follows:
• Declaration of Interest forms had been circulated and the ATC asked Cllrs. to update them if they thought it necessary and return to her.
• TDC has informed the ATC that, having advertised the vacancy for a Cllr, there will not be an election. It will be issuing a letter regarding co-option to HTC, but as this is unlikely to arrive until after 7th November, the Council is not obliged to fill the vacancy, due to Elections taking place in May 2015. It was agreed that co-option would not take place.
• Due to Cllr. Brooks’ resignation, there is now a vacancy for an HTC representative to the Twinning Association. The ATC asked that if any Cllr. is interested in taking up this role, they contact her, to enable the subject to be placed on the Agenda for the Meeting of the Full Council in December.

3065 | ACTING RFO’S REPORT

Cllr. Prentice reported as follows:
• Cllr. Prentice is still pursuing TDC regarding the Redrow S106 monies. Documentation regarding the transfer is required and Cllr. Prentice is also pursuing this.
• An application has been completed regarding a grant from Cllr. Parsons re. the Park Sign. An application, via Holsworthy Community Transport is being made regarding Cllr. Footitt’s contribution.
• An application to Waitrose will be made, for one of the ‘Community Matters’ boxes to be used to raise funds for the Christmas Lights.
• There had been a problem with the CCTV hard drive, in Chambers, which has now been replaced under warranty. Cllr. Prentice informed the Meeting that, since the Council has been without a TC, there have been 12 occasions when the Police have required to view the CCTV.
• Cllr. Prentice gave an update on the Rydon Field Phase Five S106 Agreement (see F&GP Minutes re. October Meeting, attended by Cllrs. Allen, Prentice, James and Ratledge). A request has gone to TDC requesting that these Cllrs. are in attendance at the next meeting with the developer.
• The Market Manager’s review had been completed.
• Cllr. Prentice gave a breakdown of sponsorship received regarding the Christmas Lights Switch On Event. He confirmed that any finance received over and above the £1,200 (see Extra-ordinary Council Meeting Minutes, 22nd October 2014) would reduce the Council’s £500 commitment to the Event.

3066 | EXCHANGE OF INFORMATION

Cllr. Hutchings informed the Meeting that it is planned to erect the Christmas Lights on Sunday, 23rd November and Cllrs. wishing to assist should meet in The Square at midday. The Event will take place on 29th November from 4.00 p.m. – 8.00 p.m. He asked any Cllr. who wished to assist in putting the lights together, to meet in the Memorial Hall on 19th November at 7.00 p.m.

Cllr. Prentice gave details of Superfast Broadband, with particular reference to the Industrial Estate, confirming that it is now in the programme. He also informed the Meeting that DCC are running a Snow Warden training course, and he felt it appropriate that Ray Vanstone, HTC’s Warden, attend. He is also looking at the salt requirement and storage.

Cllr. Allen informed the Meeting that, in accordance with Standing Order 55, the public and press would now be asked to leave the Chambers in view of the special or confidential nature of the following business to be transacted.

3067 | TO RECEIVE AND DISCUSS A DRAFT LETTER, PREPARED BY CLLR. PRENTICE, TO THE MANAGING AGENT REGARDING THE HANDLING OF THE TENANCY OF 5 PENROSES TERRACE

The first draft of a letter, prepared by Cllr. Prentice, had been circulated via e-mail prior to the Meeting. A second draft was circulated at the Meeting. After discussion, Cllr. Prentice proposed that the contents of the second draft letter be sent to Mr. Larry Bond, with a copy to Mr. Christopher Bond. Cllr. Allen seconded the proposal which was carried unanimously. (Vote 9 For. 0 Against. 0 Abstentions).

3068 | CLOSE

The Mayor formally closed the Meeting at 9.20 p.m.

Signature …………………………………. Date ………………………………….

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